Darwen Rangers Junior Football Club

Darwen Rangers Junior Football Club (DRJFC) are committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, DRJFC is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.

What personal data we hold on you

You may give us information by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with the Club. The information you give us may include your name, date of birth, address, e-mail address, phone number, and gender. We also ask for relevant health information, which is classed as special category personal data.

We also collect data on behalf of the Football Association and the Leagues that our teams play in. This data may include photographs used for identification of players. DRJFC does not retain these photographs.

Why we need your personal data

The reason we need your data is to be able to administer your membership, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal is that we have a contractual obligation to you as a member to provide the services you are registering for.

Reasons we need to process your data include;

For training and competition entry

  • sharing personal data with club coaches or officials to administer training sessions;
  • sharing personal data with club team managers to enter events;
  • sharing personal data with leagues and Lancashire Football associations

For funding and reporting purposes

  • sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority;
  • analysing anonymised data to monitor club trends; and
  • sending an annual club survey to improve your experience as a club member

For membership and club management

  • processing of membership forms and payments;
  • sharing data with committee members to provide information about club activities, membership renewals or invitation to social events;

Marketing and communications (where separate consent is provided)

  • sending information about promotions and offers from sponsors;
  • sending information about selling club kit, merchandise or fundraising.

Any special category health data we hold on you is only processed for the purpose(s) of passing health data to coaches to allow the safe running of training sessions.

We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it.

The club has a number of social media pages including an official Facebook page and a number of What’s App groups.If you join one of the Social Media pages, please note that provider of the social media platforms have their own privacy policies and that the club do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data on the club social media pages.

Who we share your personal data with

When you become a playing member of the Club, you will also automatically be registered with the Football Association and any Leagues your team plays in. We will provide the FA and the leagues with your Data which they will use to enable access to the iTeamMate and the FA Whole Game systems.  You can set and amend your privacy settings from the iTeamMate and WholeGame  portals. If you have any questions about the continuing privacy of your personal data when it is shared please contact the league concerned or the FA, or contact the club and we will ask the third party on your behalf.

The Club does not supply any personal data it holds for this purpose to any other third party. [The Club does not store or transfer your personal data outside of the UK.

How long we hold your personal data

We will hold your personal data on file for as long as you are a member with us. Player data is updated every year on annual membership forms. Any personal data we hold on you will be securely destroyed after five years of inactivity on that member’s account. Your data is not processed for any further purposes other than those detailed in this policy.

Your rights regarding your personal data

As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.

Summary of Information we Collect and Why

 

Data Purposes Legal basis of processing
Member’s name, address, telephone numbers, e-mail address Management of the Member’s membership of the Club. This data is required for the performance  of the Club’s contract with the Member.
Emergency contact details Contacting next of kin in the event of emergency Protecting the Member’s interests
Date of birth / age related information. School year Managing membership categories which are age related Performing the Club’s contract with the Member.
Gender Provision of adequate facilities for members. For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender.

Photos and videos of
Members

Putting on the Club’s website and social media pages and using in press releases.

Consent. We will seek the Member’s consent on their membership application for and each membership renewal form and the Member may withdraw their consent at any time by contacting us by e-mail or letter.

Bank account details  of the member or other person making payment to the Club Managing the Member’s and their dependants’ membership of the Club, the provision of services and events. Performing the Club’s contract with the Member.