1 Name of Club
1. The club will be called Darwen Rangers Junior Football Club (the Club) and may also be known as Darwen Rangers JFC, DRJFC or Darwen Rangers.
2 Aims and Objectives
2. The aims and objectives of the club will be:
• To offer coaching and competitive opportunities in junior football
• To promote the club within the local community,
• To manage the grounds at Sandy Lane and Square Meadow in Darwen for the good of the Club and the community.
3. The Club will be affiliated to the Football Association and will maintain it’s Charter Standard status each year.
4. The members of the Club are those persons listed in the register of members ( the Membership Register ) which is maintained by the Club Secretary.
5. Application for membership are accepted only on the Membership Application Form.
6. Forms must submitted on designated dates before the start of every season or delivered to the club Secretary, if the application is made mid-season.
7. Every new member must have a parent or guardian who has completed and signed the Parents Charter. From time to time this will be updated reflect FA requirements and best practise under the FA RESPECT program.
8. Election to Membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
9. The Football Association and parent County Association shall be given access to the Membership Register on demand.
10. Members over the age of 16 are entitled to vote in the AGM or SGM on a one member one vote principal. Members under the age of 16 may have a representative attend the AGM / SGM to vote on their behalf
11. Any volunteer who is not directly related to a member shall automatically be made an honorary member of the club and be entitled to all the benefits of membership.
12. The club, at the discretion of the membership, may from time to time bestow the title of Honorary Life member upon individuals who have served the club with distinction.
13. All members will be subject to the regulations of the Constitution and by the relevant Club Charters and codes of practice, as published in the Club Handbook. By joining the club, members will be deemed to accept these regulations and codes of practice that the club has adopted.
4 Annual Membership Fee
14. An annual fee payable by each club member shall be determined from time to time by the Club Committee. Any fee shall be payable on a successful application for membership and annually by each member.
15. It is the members responsibility to cancel any Standing Order or Direct Debit at their bank when they leave the club.
16. The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club. The Club may offer a discount to multiple members from 1 family. The meaning of the word family in this instance relates to siblings, adopted or fostered siblings, or siblings through marriage
17. Individuals shall not be eligible to take part in the business of the Club, vote at general meetings or be eligible for selection of any Club team unless the applicable subscription has been paid by the due date and/or membership has been agreed by the Club committee.
4.1 Resignation and Expulsion of Members
18. A member shall cease to be a member of the Club if, and from the date on which, (s)he gives notice to the Club Committee of his/her resignation. A member whose annual membership fee or further subscriptions is more than 2 months in arrears shall be deemed to have resigned.
19. The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There are no appeal procedures.
20. In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
21. A member who resigns or is expelled shall not be entitled to claim any, or a share of any of the club property.
5 Player Fines
22. Any fine incurred by a player in the age groups U18 and above will be responsible for the payment of any fines or late payments incurred.
23. If a player in the age groups U16 and below incurs a fine the club shall make immediate payment, but the committee will meet at the next available opportunity to decide whether to demand reimbursement from that player.
24. If a player fails to pay a fine or a demand for payment of a fine then that player will be asked to appear before the committee and could ultimately be suspended or expelled from the club.
6 Club Committee
25. The Club Committee shall consist of the following Club Officers : Chair, Vice Chair, Treasurer, Secretary plus all other members elected at an Annual General Meeting. All committee members must be members of the club. All members of the committee are eligible to vote at committee meetings.
26. Each Club Officer and Club Committee Member will hold office from the date of appointment until the next Annual General Meeting, unless otherwise resolved at a Special General Meeting.
27. One person may hold no more than two positions of club officer at any time.
28. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting.
29. The Chair of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chair or, in their absence, the Vice Chair. The quorum for the transaction of business of the Club Committee shall be three.
30. Decisions of the Club Committee meetings shall be entered into the minutes of the Club to be maintained by the Club Secretary.
31. Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 day’s notice to all members of the Club Committee. The Club Committee will hold not fewer than four meetings a year.
32. An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of all Club Committee members.
33. Except as provided for in the Rules and Regulations of the Football Association and the County Association to which the Club is affiliated, the Club Committee will have the power to decide all questions and disputes arising in respect of any issue concerning the Club rules.
34. If the post of any officer or ordinary committee member should fall vacant after such an election, the Executive Committee shall have the power to fill the vacancy until the succeeding Annual General Meeting.
7 Annual and Special General Meeting
35. General Meetings are the means whereby the members of the Club exercise their democratic rights in conducting the Club’s affairs.
36. An Annual General Meeting (AGM) shall be held in each yea. The purpose of the meeting will be to :
37. a) receive a report of the activities of the Club over the previous year.
38. b) receive a report of the Club’s finances over the previous year.
39. c) elect the members of the Club Committee.
40. d) consider any other business.
41. Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and the seconder, both of whom must be existing members representatives of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be processed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
42. A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members representatives stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that can be transacted at an AGM.
43. The Secretary shall send to each member by post at their last known address or by electronic means, written notice of the date of a Special General Meeting together with the resolutions to be proposed at least 7 days before the Meeting.
44. The quorum for a General Meeting shall be 60% Committee attendance (minimum).
45. The Chair, or in their absence a member selected by the Club Committee, shall take the chair. Each members representative present will have one vote and resolutions will be passed by a simple majority. In the event of an equality of votes, the Chairperson of the Meeting shall have a casting vote.
46. The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minutes of the Club.
8 Club Teams
47. At the AGM, the Club Committee will appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the club Committee at its AGM a report on the activities of their team, also their respective progress and requirements to be presented at monthly meetings.
9 Club Finances
48. A bank account will bemaintained in the name of the club. Designated account signatories shall be the Club Chair, the Club Secretary and the Treasurer.
49. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
50. The income and assets of the Club ( the Club Property ) may only be applied only in furtherance of the objectives of the club.
51. The Club Committee has the power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.
52. The Club Committee will prepare an annual Financial statement in such form as shall be published by The Football Association if required.
53. The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer ( the Custodians ). The Custodians shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.
54. The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
55. The Custodians shall be entitled to an indemnity out of Club Property for all expenses and other liabilities incurred by them in carrying out their duties. This may also apply to all club officials.
56. A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
57. The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
58. Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the Parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the Parent Association shall determine.
11 Sports Equity
59. This Club is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equity:
60. Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.
61. The Club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.
62. The Club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.
63. All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.
64. The Club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures.
12 Amendments to the constitution
65. This Constitution will only be changed through agreement by majority vote at an AGM or EGM.
13 Discipline and appeals
66. All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s child protection policy and procedures. The Club Welfare Officer is the lead contact for all members in the event of any child protection concerns.
67. All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.
68. The Management Committee will meet to hear complaints within 7 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
69. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
70. There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 7 days of the Secretary receiving the appeal.